The Ministry of Commerce and Industry is located in the Lusail region. An appointment can be booked through the website www.moci.gov.qa before visiting the ministry.
Customer service hours are from 8:00 am to 1:00 pm. Other branches are located in the following areas: Onaiza Service Center - Pearl Service Center - Madinat Al Shamal Service Center - Al Daayen Service Center - Al Khor Service Center -
Umm Salal Service Center - Al Rayyan Service Center - Mesaimeer Center - Al Shahaniya Service Center - Al Hilal Service Center - Al Wakra Service Center
Transaction fees can be paid at the Ministry's building in Lusail or at other branches or through the website at www.moci.gov.qa or through the ministry’s mobile application moci_qatar
The Ministry’s mobile app is available on Android and iOS. The app can be downloaded through one of the following channels:
For iOS: moci_qatar from the app store
For Android: moci_qatar from the Play Store
Yes, an application for the establishment of a company can be submitted through the ministry’s electronic services and the documentation of the contract can be completed at the Ministry of Justice before the commercial register is extracted.
Yes, a company can be established by a foreign investor residing outside Qatar by granting power of attorney to an agent to complete the establishment of the company by signing the incorporation contracts.
Yes, the commercial register printed using the ministry’s electronic services is considered an original copy and is accepted by other government agencies.
Commercial Registeration records can be obtained by asking for a copy of the record for QR 50 via e-services on moci.gov.qa or the ministry’s mobile moci_qatar.
Obtain a statement from the bank showing that the amount was withdrawn twice and debited into the state’s account along with a copy of the ID and a memo from company including its account IBAN number.
Obtain a statement from the bank showing that the amount was withdrawn and debited into the state’s account along with a copy of the ID and a memo from company including its account IBAN number.
The information is reviewed by the employee if the transaction is recent. If the error is old, a letter must be submitted to the Commercial Registration and Licensing Department explaining the type of error and requesting its correction.
You can request an extract of the Commercial Register through the website www.moci.gov.qa or the ministry’s mobile application. Login to website - Login to the extract request service - Enter the commercial register number - Pay the fees.
The establishment of any company requires the booking of a trade name through the ministry’s application moci_qatar or by visiting the ministry’s main building or one of its branches or through its website www.moci.gov.qa
A trade name can be booked through the ministry’s application moci_qatar or by visiting the ministry’s main building or one of its branches or through its website www.moci.gov.qa
Steps to reserve a trade name:
Log on to www.moci.gov.qa.
Select the entity and business activity.
Enter the desired trade name--You can enter more than one name to make sure that the name exists and then select ome from the list of available names.
The trade name mentioned on the banner should be identical to the one list in the Commercial Register and license. Otherwise, it will subject the shop to legal prosecution.
No, since the license for this activity is restricted to Qatari nationals. A natural person must be a Qatari citizen, and a legal entity must be wholly owned by Qataris in accordance with Law No. 35 of 2015 regulating the services of Hajj and Umrah.
The application form to be printed from the website www.moci.gov.qa and a copy of the ID card. The application can be submitted through the ministry’s electronic services mobile app moci_qatar.
According to the Companies Law No. 11 of 2015, legal entities include:
A limited liability company - A limited liability company owned by one person - Limited liability partnership - Joint liability company - Public joint stock company - Private joint stock company
Copies of founders’ personal IDs
Include the information in the incorporation document (available on the Ministry's website
www.moci.gov.qa) and certified by the Ministry of Justice.
Copy of the ID of the authorized signatory.
If the applicant is an agent, a certified copy of the power of attorney is required
A letter from the company if the founder is a legal person.
Approval of the competent authority concerned with the activity (for some activities).
Registration of the trade name from the Department of Registration and Commercial Licenses.
Copies of founder’s proof of identity
Fill in the required information in the incorporation form (available on the Ministry's website
www.moci.gov.qa) and certified by the Ministry of Justice.
Copy of the ID of the authorized signatory.
If the applicant is an agent, a certified copy of the power of attorney is required
A letter from the company if the founder is a legal person.
Approval of the competent authority regulating the activity (for some activities).
Registration of the trade name from the Department of Registration and Commercial Licenses.
Copies of founders’ proof of identity
Founders’ incorporation form to be certified by the Ministry of Justice.
Copy of the proof of identity of the authorized signatory.
If the applicant is an agent, a certified copy of the power of attorney is required
A letter from the company if the founder is a legal person.
Registration of the trade name from the Department of Registration and Commercial Licenses.
Approval of the competent authority concerned with the activity (for some activities).
A limited liability partnership has two classes of partners. The general partner accepts full personal responsibility for partnership liabilities while limited partners have no personal liability beyond their investment in the partnership interest.
Copies of the founders’ proof of identity
An incorporation document form with the founders’ information
Copy of the proof of identity of the authorized signatory.
If the applicant is an agent, a certified copy of the power of attorney is required
Registration of the trade name from the Department of Registration and Commercial Licenses.
The holding company is a parent company with a capital of at least 10,000,000 Qatari riyals. The company's activity should be confined to the following:
Participate in the management of its subsidiaries
Invest funds in stocks, bonds and securities
Provide the necessary support to its affiliates
Acquisition of intellectual property rights including patents, trademarks, industrial designs, franchises rights and their renting to establishments inside or outside the State
Ownership of movable assets and real estate reserved for its activities within the limits permitted by law.
Printing and documenting the articles of association and the identity of the minor’s legal representative
Filling in the Commercial Registration Services Form
Copy of passports
Approval of the competent government authority in relation to the business activity if applicable
A branch of a foreign company may hold a percentage not exceeding 49% of the project capital. The percentage can exceed 49% for activities permitted to Gulf citizens if all partners are GCC citizens or foreign investors in sectors permitted under Investment Law No. 13 of the year 2000.
Non-Qatari investors may exceed the proportion of their contribution of the 49% up to 100% of a project capital in companies operating in investment fields stipulated in Article 2 of Law No. 13 of 2000 regulating the investment of non-Qatari capital in economic activity.
The minimum and maximum number of corporate partners is as follows:
Joint-liability company and Limited partnership corporation: A minimum of two partners with no cap on the number of partners
Public and Private Joint stock companies: A minimum of five partners with no cap on the number of partners
Partnership limited by shares: A minimum of 2 partners with no cap on the number of partners.
Limited Liability Company: A minimum of one partner and a maximum of 50 partners.
In case a Qatari company is incorporated, Qatari partners must own 51% of the shares. In some commercial activities, the ownership percentage of GCC citizens may be 100%. Foreign partners may also exceed their contribution of 49% of the project capital after obtaining an exemption from the Minister of Economy for permitted activities.
A single person may not own more than one sole establishment, but a person may open more than one commercial shop with the same commercial register, in accordance with article 2 of the executive regulations of the Commercial Register.
Yes, the commercial register may be written off. If the register is not renewed for 90 days, the department will issue a notification and the register is written off the record. The name of the partner may be deleted based on a deed of sale or court decision
Questions by foreign companies which have a contract with the State of Qatar
Fill in the required application to be signed and approved amid no objections by a government agency or its affiliated agencies.
The commercial register of the foreign company and its articles of association if applicable.
A letter from the company’s head office requesting the opening of a branch in Qatar and appointing an authorized signatory.
Director’s proof of identity.
A certified procuration by the foreign company to its duly authorized legal representative.
Documents issued outside Qatar must be duly certified.
Fill in the required application to be signed and approved amid no objections by a government agency or its affiliated agencies.
A copy of the ministerial decision to grant the company a license.
Copy of the authorized signatory’s proof of identity.
Documents issued outside Qatar must be duly certified.
Fill in the required application to be signed and approved amid no objections by a government agency or its affiliated agencies.
The commercial register of the foreign company and its articles of association if applicable.
A copy of the commercial register of the contractor and the licensing decision.
A copy of the authorized signatory’s proof of identity.
A procuration by the foreign company to its authorized legal representative.
A letter from the company’s head office requesting the opening of a branch in Qatar and appointing an authorized signatory.
Documents issued outside Qatar must be duly certified.
Fill in the required application to be signed and approved amid no objections by a government agency or its affiliated agencies.
A copy of the Qatari commercial register and the licensing decision.
A copy of the commercial register of the contractor and the licensing decision.
A copy of the director’s proof of identity.
A procuration by the foreign company to its authorized legal representative.
Documents issued outside Qatar must be duly certified
A Letter to the Companies Control Department to amend the contract number.
A copy of the director’s proof of identity.
Fill in the application form.
A letter from the government agency asking the Ministry of Commerce and Industry to change the contract number.
Fill in the required form to be signed and approved amid no objections by a government agency or its affiliated agencies.
A copy of the director’s proof of identity.
A copy of the company’s main commercial register.
Fill in the commercial registration form.
Documents issued outside Qatar must be duly certified.
Branches of foreign companies can carry out activities only stipulated in the contract with the government agency and are not entitled to practice any other activity
A letter to the competent department requesting the establishment of a foreign company.
A proof of identity of the founders whether those are legal or natural persons.
Copy of the commercial registration of the company’s main office.
Filling the Commercial Registration Form.
Establishment of a company as one of the entities stipulated by Companies Law No. 11 of 2015 on.
Approval of the partners to open a branch of the foreign company.
Letter of approval from the government if necessary.
To contact customers to introduce the entity’s products and expand the distribution and marketing of these products.
To contact exporters and sellers of raw material and semi-manufactured goods required by the entity that the office represents with the aim of eliminating obstacles to speed up the delivery of these materials to the entity.
To report to the entity that the office represents complaints about its products and to eliminate obstacles facing the distribution of these products.
A commercial representation office is prohibited from importing and exporting products except for commercial samples of the products produced by the entity it represents for promotion purposes.
Fill in the required form available on the ministry’s website (www.moci.gov.qa).
A copy of the foreign company’s commercial register and articles of association if applicable.
The foreign company or establishment’s decision to open an office in Qatar.
A power of attorney from the foreign company or establishment to the office’s director.
A declaration from the company or institution abroad assuming responsibility for the work carried out by the office in the State of Qatar.
A power of attorney or letter from the foreign company or establishment authorizing its legal representative in Qatar to terminate the proceedings.
A proof of identity of the director.
Certificate of the product trademark.
Documents issued outside Qatar must be duly certified.
Yes, partners could be added to the Commercial Register, and this could be done through a documented sale contract, in addition to the authority's approval in case the activity requires that.
(The authorized signatory is the person who is officially authorized by partners to sign the company's commercial register. It is not necessary for the authorized signatory to be a partner in the Commercial Register and he might be a director of the company).
In case of the addition or cancellation of an authorized signatory, the consent of the partners is required and the request should be noted in the register by an authorized signatory.
In the case of a one-person company or establishment, the change in the register is requested by an authorized person.
In the case of joint stock companies, a letter from the Chairman of the Board of Directors or the Deputy Chairman of the Board of Directors and the approval of the Companies Control Department is required.
In case of requesting a change in the commercial register by adding heirs, then a death certificate is required, in addition to a settlement of succession, and a sale contract or judiciary decision noting the allocation of shares among heirs. A request to amend the articles of association is also required.
A letter signed by the partners in the case of more than one partner, in addition to the sales contract, the form, and the external approvals if required. In case of an establishment or a single-person establishment, then the sales contract is required, in addition to a letter from the owner, photocopies of the cards and external approvals if required.
Filling out the commercial registration form.
A letter from the partners in case there was more than one partner.
A letter from the Chairman of the Board of Directors or the Vice Chairman of the Board of Directors in the case of a joint stock company, in addition to the approval of the Companies Control Department.
Photocopy of the ID cards.
The consent of third parties to the activity in case that was required.
Filling out the commercial registration form.
A letter from the partners in case there was more than one partner.
A letter from the Chairman of the Board of Directors or the Vice Chairman of the Board of Directors in the case of a joint stock company, in addition to the approval of the Companies Control Department.
Photocopy of the cards.
The consent of third parties to the activity in case that was required.
Commercial registration form.
A letter from the partners in case there was more than one partner.
A letter from the Chairman of the Board of Directors or the Vice Chairman of the Board of Directors in the case of a joint stock company, in addition to the approval of the Companies Control Department.
Photocopy of the cards.
A letter from the bank or an approved budget in case of raising the capital.
The third parties’ consent of the activity in case that was required.
Commercial registration form.
A letter from the partners in case there was more than one partner.
A letter from the Chairman of the Board of Directors or the Vice Chairman of the Board of Directors in the case of a joint stock company, in addition to the approval of the Companies Control Department.
Photocopy of the cards.
Procedures for commercial records.
Commercial registration form.
A letter from the partners in case there was more than one partner.
A letter from the Chairman of the Board of Directors or the Vice Chairman of the Board of Directors in the case of a joint stock company, in addition to the approval of the Companies Control Department.
Copy of the personal identity documents.
The third parties’ consent of the activity in case that was required.
An application may be submitted online or through the ministry's e-services found on its website, or through one of the ministry's branches.
Filling out the commercial registration form.
The third parties’ consent of the activity in case that was required.
An application may be submitted online or through the ministry's e-services found on its website, or through one of the ministry's branches.
Copy of the authorized signatory's card.
Yes, a branch register can be upgraded to a main register.
Required Documents:
Filling out the commercial registration form.
A letter from the partners in case there was more than one partner.
A letter from the Chairman of the Board of Directors or the Vice Chairman of the Board of Directors in the case of a joint stock company, in addition to the approval of the Companies Control Department.
Copy of the partners’ personal identity documents.
Procedures for commercial records.
Yes, it is possible to write-off a branch register.
Required Documents:
Filling out the commercial registration form.
A letter from the partners in case there was more than one partner.
A letter from the Chairman of the Board of Directors or the Vice Chairman of the Board of Directors in the case of a joint stock company, in addition to the approval of the Companies Control Department.
Copy of the partners’ personal identity documents.
Third-party's approval of the write-off if required.
The necessary procedure is that the record must be under liquidation in the case of a corporate entity only.
Third party's approval of the change in case that was required
Required Documents:
Filling out the commercial registration form.
A letter from the partners in case there was more than one partner.
A letter from the Chairman of the Board of Directors or the Vice Chairman of the Board of Directors in the case of a joint stock company, in addition to the approval of the Companies Control Department.
Copy of the partners’ personal identity documents.
Letter of consensual liquidation to the competent department.
Copy of personal identity documents.
Copy of Commercial Registration.
Filling out the commercial registration form.
Partner's approval to liquidate the company and appoint a liquidator.
Liquidator's approval of the liquidation.
The final account, provided by the liquidator and signed by the partners and liquidator.
A letter to the Companies Control Department, signed by the partners, requesting the amendment of the incorporation document.
Copy of the partners' personal identity documents.
The Memorandum of Incorporation or the amended Memorandum of Association.
Filling out the commercial registration form.
Documents issued outside the country must be duly certified.
Reservation of a trade name.
Draft of the Memorandum of incorporation, and the Constitutive act of the Joint Stock Company (in accordance with the Memorandum of incorporation and the constitutive act adopted by the Ministry).
Minutes of the founders' meeting, including the selection of their representatives in the establishment procedures.
A copy of the founders' personal identity documents (not less than five founders) or a copy of the founders' valid passport and a copy of the valid commercial registration for legal persons.
A bank certificate mentioning a deposit of not less than 20% and not more than 60% of the general contribution capital (not less than 10 million riyals) and the deposit of capital for the special contribution (not less than 2 million riyals) . It is presented after the initial approval of establishment from the administration.
Copy of approvals from the competent authorities for activities requiring prior approvals.
The Memorandum of incorporation including name, nationality, and the headquarters of the company, certified by the Embassy of Qatar abroad and translated into Arabic (if one of the founders was a foreign company).
Evaluation report approved by an expert (in case of in-kind shares).
Feasibility study.
The approval of the Qatar Financial Markets Authority for public joint stock companies.
For the general assembly:
A copy of the assembly's action plan, including the topics to be discussed.
A copy of the declaration to be published.
A copy of the auditors' report, the company's budget and future plan, signed by the external auditor and the chairman of the company's board of directors.
A copy of the Board of Directors' report.
In case of electing members of the Board of Directors, then a list of candidates and their approval not to violate the provisions of Articles 97 and 98 of the Companies Act, shall be submitted, accompanied by copies of their personal identity cards.
In case it was a financial institution, then it should submit the approval of Qatar Central Bank.
For public associations:
A copy of the general assembly's agenda, including matters mentioned in Article 137.
A copy of the declaration to be published.
A copy of the company's budget, signed by the auditor and the chairman of the company's board of directors.
A statement of the articles to be modified before and after the amendment, in addition to the completion of the required documents for the required amendment depending on the case.
In case it was a financial institution, then it should submit the approval of Qatar Central Bank.
The extraordinary General Assembly's approval is required for: the amount of increase and price of new shares. The Governing Council must implement this decision.
Auditor's report of the increase.
Providing the necessary documents proving that the company's capital is fully paid.
If the Company is a Public joint stock company, it shall submit a copy of the Prospectus, which will then be signed by the Chairman of the Board of Directors, the Auditor, in addition to obtaining the approval of the Capital Markets Authority.
The Department's approval of the prospectus.
Second: In the case of a capital increase by capitalization of profits:
A copy of the budget is required.
A copy of the minutes of the meeting.
An auditor's certificate mentioning that the increase was made either through the
The issuance of bonus shares that should be distributed to shareholders according to their respective shares.
Increasing the par value of the share through a capital increase in the capital .
Third: In case of converting bonds into shares:
Bondholders' approval.
The bond must be transferable, and this must be stated in the terms of the loan.
The conversion of bonds into shares shall be through the redemption and cancellation of bonds and through granting its shareholders shares in return, and the addition of their value to the capital.
Fourth: In the case of issuance of new shares in exchange for shares in kind or rights denominated:
The Extraordinary General Assembly's initial approval of the increase in capital by an in-kind share, specifying the date.
Expert Evaluation report.
The Extraordinary General Assembly's approval on the value of the share in kind as determined by the decision.
Fifth: In case of reducing the company's capital:
The approval of the Extraordinary Assembly to reduce the capital in line with the procedures stipulated in Article (201).
A copy of the company's budget and a certificate from the auditor regarding the reasons for the reduction.
A certificate from the Board of Directors stating that the debt of the Company's creditors has been met, in addition to providing the sufficient guarantees to meet the deferred debts.
A copy of the announcement to publish the issued decision to reduce capital in two local daily newspapers, to be issued in Arabic.
Copy of the announcement in two local daily newspapers published in Arabic.
Memos submitted to shareholders offering their shares for sale, if the capital is being reduced through the purchase and cancellation of a number of shares in accordance with the provisions of Article 203.
A copy of the Memorandum of incorporation and the Articles of Association (and a copy of the Official Gazette for the Joint Stock Company).
A copy of the valid commercial registration. It should have been registered for a period of two years in the commercial record.
A copy of the company's last two budgets, in which the company has achieved through the proposed purpose for which it has established, net distributable profits of not less than ten percent of the capital during the two previous financial years of the conversion request.
A copy of the company's decision to approve its conversion according to the rules of conversion to a joint stock company, specifying the date to be used as the basis for evaluation.
A copy of the evaluation report approved by the expert mentioning the net assets of the company and its liabilities and the approximate value thereof.
The founders' approval of the company's net assets and liabilities, the determination of the capital, the number of shares and their distribution, in addition to the composition of the board of directors.
A copy of the draft Memorandum of incorporation and Articles of Association, provided that it contains a chronology of the company until the date of conversion.
A copy of the personal identity cards of the founders or the commercial register of legal persons in case of entry of new shareholders.
In case of a financial institution, then it must submit the approval of Qatar Central Bank.
If the name is modified, an approval of a trade name must be obtained.
In the case of merging by annexation:
A copy of the extraordinary general assembly's decisions of the merged company, to dissolve it, in accordance with the procedures followed for the solution, specifying the date that should serve as a basis for evaluation.
A copy of the evaluation report approved by the expert to assess the net assets of the merged company in accordance with the provisions of the evaluation of the shares in kind.
A copy of the merger company's decision to approve the merger and the result of the evaluation. in addition to the increase in its capital in accordance with the result of the merged company's assessment, provided that the distribution of the increase in the capital of the company is made according to the shareholders of the merged company based on their shares.
A copy of the publication of the merger decision in two local daily newspapers published in Arabic.
The draft of the amended Memorandum of incorporation and association, after making the necessary amendments, provided that it contains a prelude to the historical sequence of the merging and integrated company.
In the case of merging by blending:
A copy of the decision of the merged and integrated company to dissolve the company in accordance with the procedures followed for the solution and evaluating it in preparation for merging it, in addition to specifying the date that will be the basis for evaluation.
A copy of the merged and the merger company's decision to approve the results of the evaluation and to the establish a new company. Each merged company shall be allocated a number of shares equal to its shares in the new company's capital. These shares should be distributed among the shareholders of according to their shares incorporated in the company.
A copy of the evaluation report approved by the expert to assess the net assets of the merging and integrated companies in accordance with the provisions of the assessment of the shares in kind.
A copy of the publication decision of the merger in two local daily newspapers published in Arabic.
The draft of the amended Memorandum of incorporation and association, after making the necessary amendments, provided that it contains a prelude to the historical sequence of the merging and integrated company.
A copy of the company's commercial register.
A copy of the contract and the splitting company's Articles of Association.
A copy of the company's budget.
A copy of the company's extraordinary general assembly's decision, holding the approval of at least three quarters of the shareholders or as stipulated in the Articles of Association to divide the company and evaluate the company, specifying the date to be taken as a basis for evaluation.
Approval of the name for the split company.
A copy of the evaluation report approved by the expert to assess the net assets of the company with a statement of the value of the split company.
A copy of the split company's decision to approve the product of the company's valuation, determining the share capital of the company, the number of shareholders and their names, the share of each in the companies arising from the division, in addition to the rights of each of these companies, their obligations, and the distribution of assets and liabilities between them.
A copy of the split company's draft Memorandum of Association and the amended Articles of Association.
A copy of the draft contract of the splitting company's incorporation according to the legal form divided into it (based on the models approved by the ministry).
Approval of the name for the split company.
Regarding financial institutions, they should submit the approval of Qatar Central Bank.
Public joint stock companies can work in all kinds of commercial activities. In case of selecting an activity that needs the approval of a state authority, approval must be attached to the company's incorporation request.
A letter from the company approving the change of the board member.
A copy of the member's letter of resignation or a copy of the company's letter to change the representative member.
Application form for registration in the Commercial Register.
Questions relating to joint stock companies.
The meeting is not be valid unless attended by at least half of the members, provided that the number of attendees shall not be less than three, unless the company's Articles of Association stipulate a larger number or percentage.
Recording objections by members who do not approve the decision of the Board of Directors during the meeting is done in writing in the minutes of the meeting.
In case of the absence of a member of the Board of Directors, a member of the Board may replace him. If the member is absent for three consecutive meetings or four non-consecutive meetings without stating an acceptable excuse to the Board, then the member shall be considered resigned.
The minutes of the meetings of the Board of Directors should be recorded in a special record. The minutes should be signed by the Chairman of the Board, the Managing Director, if any, and the member or officer who serves as the secretary of the Board. The minutes of meetings should be recorded in the record on a regular basis after each session and on successive pages.
The Chairman of the Board of Directors or member of the Board may not participate in any business that would compete with the Company. They could not trade for their own account or for the account of others in one of the company's activity branches. Otherwise, the Company may claim compensation or consider the operations that he has undertaken for its own account.
The company may not provide a cash loan of any kind to any of its board members or guarantee any loan to be contracted by one of them with a third party, with the exception of banks and other credit companies that may lend any of its board members, in accordance with the conditions determined by Qatar Central Bank. Any act contrary to the provisions of this Article shall be considered null and void, without revoking the right of the company to demand compensation from the violator.
The Chairman and members of the company's Board of Directors or its employees should be prohibited from exploiting any of the information by virtue of their membership or their job, in order for them, or their wife, or children or any other relatives up to the fourth degree to gain personal interest either directly or indirectly as a result of dealing in the company's documents.
It is also forbidden for any of them to have a direct or indirect interest with any entity that carries out operations intended to affect the prices of the securities issued by the company. Such prohibition should remain valid for three years after the expiration of the person's membership in the Board of Directors or the termination of his employment in the Company.
The Company is committed to the work carried out by the Board of Directors within the limits of its competence and, and it should ask for compensation over the damages arising from the unlawful acts done by the members of the Board of Directors.
Absence from attending the meeting during which a decision was issued should not be regarded as a reason for exemption from responsibility for the decisions made unless the absent member provides proof that he was not aware of the decision or was unable to object to it after being informed of it.
The Company may file a claim of liability against members of the Board of Directors for errors resulting in damages to shareholders within five years from the date of error. The decision should be made by the Ordinary General Assembly, which appoints the person acting on its behalf. The company appoints the person who should initiate the case.
Each shareholder may file a lawsuit if the company does not file it and if the mistake is causing damage to him as a shareholder, he shall notify the company of his intention to file the claim. Any condition in the company's articles of association is null and void it it states otherwise.
Members of the Board of Directors should not be distribute more than 5% of net profits after the deduction of legal expenses and the distribution of profit to shareholders of at least 5% of the company's capital.
In each fiscal year, the Board of Directors prepares the Company's balance sheet, statement of profit and loss, statement of financial flows and clarifications compared with the previous financial year, all of which are certified by the Company's auditors, in addition to a report on the company's activities and financial position during the past fiscal year and future plans for the coming year.
The Board prepares these statements and documents no later than three months after the end of the company's financial year, in order to present them at the General Assembly Meeting, which should be held within four months at the latest starting from the date of the company's financial year ending.
The Board of Directors should invite all shareholders to attend the General Assembly Meeting through an announcement in two local daily newspapers, including one in Arabic, and on the Financial Market's website and the Company's website, if applicable.
The announcement should be made at least 15 days before the date appointed by the General Assembly to meet.
It should include a full summary of the assembly's agenda, in addition to all the statements and documents referred to in the preceding article, together with the auditors' report.
A copy of the announcement is sent to the Department at the same time as it is sent to the press.
The Board should also invite the General Assembly to meet when requested to do so by shareholders holding at least 10% of the capital for serious reasons within fifteen days from the date of request. Otherwise, the Department should approve the shareholders' request through issuing an invitation at the expense of the company within fifteen days from the date of receiving the request, and the agenda is limited to the subject matter of the application.
Yes, the Chairman of the Board of Directors must publish the balance sheet and profit and loss account and a summary of the Board of Directors' report and the auditor's report. A copy of these documents should be submitted to the Department prior to publication in order to determine the mechanism and method of publication.
Listening to the report of the Board of Directors on the company's activity and its financial position during the year and the auditor's report before ratifying them.
Discussing and approving the company's budget and profit and loss account.
Discussing and approving the Governance Report.
Considering the proposals of the Governing Council on the distribution and approval of dividends.
Considering releasing the members of the Board of Directors and determining their remuneration.
Presenting the tender for the appointment of auditors and the determination of their fees.
Electing members of the Governing Council, when needed.
The General Assembly should be chaired by the Chairman of the Board of Directors or his deputy or by the Board of Directors. In case the aforementioned fail to attend the meeting, the Assembly should appoint from among the members of the Board of Directors or shareholders a chairman. The Assembly should also appoint a rapporteur for the meeting. The assembly should also choose a meeting location. If the Assembly was discussing a matter related to the head of the assembly, then it should choose who shall preside from among the shareholders.
Each shareholder should have the right to discuss matters on the general assembly's agenda, and to ask questions to the members of the Board of Directors. Members of the Board are obliged to answer questions to the extent that they do not jeopardize the Company's interest.
The minutes of the meetings of the General Assembly should be recorded in a special register and the minutes should be signed by the Chairman and the Managing Director.
Matters that may be decided only through an extraordinary general assembly:
Amendment of the company's memorandum or incorporation or its statutes.
Increasing or decreasing the company's capital.
Extending the duration of the company.
Dissolving, liquidating, converting, or merging into another company or acquiring it.
Selling the entire project for which the company was established, or disposing it in any other manner.
The Extraordinary General Meeting shall not be valid unless attended by shareholders representing at least 75% of the Company's capital.
If this quorum is not reached, then the Assembly should be invited to a second meeting to be held within thirty days following the first meeting.
The second meeting is valid if it was attended by shareholders representing (50%) of the company's capital.
If attendance for the second meeting falls short of the quorum, a third meeting should be convened after thirty days have elapsed from the date set for the second meeting. The third meeting is considered valid regardless of the number of attendees.
In case of a decision to dissolve, liquidate, convert or merge into another company or to acquire or sell the entire project for which the company has been formed or to otherwise dispose of it, the meeting should require the presence of shareholders representing at least 75% of the company's capital.
The Board of Directors should announce the Extraordinary General Assembly Resolutions if they include amendments to the Articles of incorporation of the Company.
The board may call the assembly at the request of the auditor. If the board does not issue the invitation within fifteen days from the date of the request, the auditor may issue the invitation immediately after the management’s approval. The management should decide on the application within fifteen days from the date of receiving it.
Each public shareholding company should have one or more auditors appointed by the General Assembly for a period of one year. The General Assembly determines the auditor’s fees, and may reappoint him, provided that his term does not exceed five consecutive years.
The auditor of the company is not allowed to participate in any way in its incorporation, be a member of its board of directors or engage in any technical, administrative or consultative work. He is also not allowed to be a partner, agent or employee to one of the company's founders or relatives up to fourth degree. Each appointment made otherwise is considered null and void.
It is prohibited for the auditor and his employees to trade in shares of the company whose accounts he is auditing, whether directly or indirectly. Otherwise, he must be held accountable and dismissed. He will also be liable for any damages as a result of violating the provisions of this article.
Questions relating to Auditors and advisory services
Copy of the personal identity card.
Copy of the education certificates in the field of accounting or its equivalent certified by competent authorities.
Original certificates of experience.
Original Certificate of good conduct.
A full-time employment certificate.
A disclosure of economic activities and not undertaking such activities.
A statement declaring that he has not been sentenced for disciplinary reasons relating to integrity, honor and ethics.
For non-Qataris:
1 copy of a valid passport.
A copy of the fellowship or membership certificate for at least five years.
Providing proof that he is a partner of one of the Qatari accountants who are registered in the record of accountants or that he is employed or working for non-Qatari accountants.
Copy of the personal identity card or passport for every partner.
Form of the Company's articles of incorporation.
Submitting a certificate stating that the legal partner from outside the country has a license to practice in his country.
Attaching the manager's' signature forms and a certificate of registration as an accountant (individuals) after the initial approval of the company’s incorporation.
Registration application from the non-Qatari head office submitted to the Companies Control Department.
A letter from the head office regarding the auditor's accounts authorized by the Office and submitted to the competent administration.
Articles of incorporation of the head office in his home country (identical copy) and the statutes (if any).
Certificate of employment in the home country of the head office for at least ten years without interruption, its activity, financial solvency and accounting work.
An unconditional undertaking certified by the competent Qatari Embassy:
Bearing all obligations arising from the office's work in the State.
Providing the branch office with the necessary technical expertise and employee insurance against the risks of profession recognized by one of the Qatari insurance companies.
Educational qualifications and certificates of experience for accountants and employees at the branch office certified by the competent authorities.
Documents from the office's administration or authorized signatory:
Copy of the personal identity documents or passport.
Qualifications obtained in the field of accounting and issued by a university or institutes recognized and approved by competent authorities.
Certificates of practical experience of at least ten years include five years at the head office (excluded from this condition is if the director is in charge of Qatar).
Commitment to permanent presence in the State.
Profession license in the international Office's home country.
Certificate of registration in the register of practicing accountants (if any).
Renewal letter by the department's director.
A copy of the Qatari ID card.
A copy of the commercial license.
A statement stating that he has not been sentenced for disciplinary reasons including lack of integrity, honor and ethics.
Copy of the establishment's registration.
Copy of the passport with the residence seal and duration (non - Qataris).
A statement of customer names during the year.
A statement of the names and number of employees during the year, accompanied by their certificates and residence
Renewal letter by the department's director.
Copy of partners' personal identity cards.
Copy of the establishment's registration.
Copy of the commercial license.
Copy of the Commercial Registration.
A statement of customer names during the year.
A statement of the names of employees during the year accompanied with certificates and residence papers.
Renewal letter on behalf of the department's director including the branch's documents.
Copy of the manager's personal identity card.
Copy of the establishment's registration.
Copy of the commercial license.
A statement of customer names during the year.
A statement of the names of employees during the year with certificates and residence papers.
A letter on behalf of the office's director, stating that there isn't any objection to transfer the registration.
Copy of the personal identity card.
Copy of the registration certificate.
The transfer fee is QR 2,000.
Letter of amendment on behalf of the Director of Administration (Office / Company).
Partners’ approval of the amendment (for companies).
The data amendment fee is QR 500.
Copy of the personal identity card or valid passport copy for citizens of the Gulf Cooperation Council.
A certified copy of the scientific certificates in the field of required consultancy.
Original certificate of good conduct.
An application form accredited by the non-Qatari head office to be submitted to the competent department and translated into Arabic.
Letter from the head office regarding the identity of the office's authorized signatory to be submitted to the competent administration.
Article of incorporation of the head office in his home country (identical copy) and the statutes (if any).
A certificate stating that the head office has been operating for at least fifteen years without interruption.
License to practice consultancy services in at least three countries.
An unconditional undertaking from the head office certified by the competent Qatari embassy to:
Carry out all obligations arising from the branch commissioning of advisory services in the State.
Providing the branch office with the necessary technical expertise and insurance for its employees against the risks of work through a Qatari insurance company.
Documents of the branch manager or authorized signatory:
Copy of personal identity card or passport.
Licensed consultancy services.
Educational qualifications.
At least 10 years of experience.
A letter addressed to the department's director requesting the renewal of application.
Copy of the license certificate (individuals - institutions - companies) issued in the State.
Copy of a valid trade license.
Copy of the applicant's personal identity card.
Auditors and advisory services
A letter addressed to the Director of the Department requesting renewal on the form specified for that purpose.
Copy of the license certificate (individuals - institutions - companies) issued in the State.
Copy of a valid trade license.
Copy of the applicant's ID card.
A letter addressed to the Director of the Department requesting renewal using the form specified for that purpose.
Copy of a valid certificate for the head office.
Copy of the license certificate issued in the State.
Copy of the applicant's personal identity card.
The license is issued after obtaining the commercial registration, and after meeting the requirements based on the location to be licensed. The license period is one year. You can apply for a new commercial license through electronic services on the ministry's website www.moci.gov.qa or through the mobile application .
Login to the website.
Accessing the commercial license Services - Issuance of Commercial License.
Filling out the entity’s data.
Filling out the director’s information.
Filling in the location data to be licensed.
Attaching the following documents:
Copy of the director’s personal identity card.
A copy of the rental contract signed by the tenant and lessor.
Copy of Commercial Registration.
A picture of the banner on the site to be licensed.
Through a service branch:
Filling out the Commercial License Form (The form can be obtained from the Ministry's website www.moci.gov.qa).
Filling out the commercial license services form (the form can be obtained from the Ministry's website www.moci.gov.qa).
Copy of the personal identity cards of the applicant.
A copy of the rental contract signed by the tenant and lessor.
Copy of the Commercial Registration.
A picture of the banner on the site to be licensed.
Filling out the Commercial License Form (The form can be obtained from the Ministry's website www.moci.gov.qa).
Copy of the personal identity card of the owner and applicant of the Commercial Registration.
Copy of the Commercial Registration.
You can apply through electronic services for commercial licenses services through the website www.moci.gov.qa or through mobile application.
The electronic commercial license services are:
Issuance of a new commercial license.
Renewal of a commercial license.
Amendment of a commercial License.
Cancellation of a commercial License.
Issuing branch commercial licenses.
Filling out the Commercial License Services form (The form can be obtained from the Ministry's website www.moci.gov.qa).
Copy of applicant's card.
The license may also be revoked through the website's electronic services.
How to Get to Us
1st floor-Ministry of Commerce and Industry-Lusail City.
Or the nearest branch of the ministry, which are listed here
